How contributing works

What happens between sharing a karaoke night and seeing it show up for the next singer.

KaraokeCrowd is a community-maintained directory. Some early listings came from public Reddit city conversations where people recommended karaoke nights. Others came from direct community submissions. That initial import is useful, but not perfect, so verification and feedback on wrong data are especially helpful.

New discovery/import data and first-time listing proposals queue for human review. Edits from claimed venue owners, venue managers, claimed hosts, and in-area guides can apply immediately when the change is within their area of responsibility.

This page explains what happens after you press submit, why the system is set up the way it is, and what to expect.

Why community submissions

Karaoke is local. Schedules change. A bar drops karaoke for a season, a host moves rooms, a new monthly night starts up, and a centralised editor wouldn't notice. The people who already go to a night spot the changes first.

So KaraokeCrowd lets any logged-in user submit a venue, a host, or a karaoke schedule. Locals confirm what's still running, guides curate their area, and the directory stays current without one person trying to chase every club in the world.

How submissions get reviewed

Every submission goes through one of two paths:

Auto-approval. Some changes apply immediately when the submitter has a direct relationship to the listing: a claimed venue owner or manager editing their venue, a claimed host editing their host page, or an in-area guide updating a venue, recurring karaoke night, or event. An in-area guide can also auto-approve a new venue when the submitted coordinates place it inside their guide area. Event confirmations and "not happening" reports can auto-approve too. These changes still appear in listing history so anything wrong can be reviewed and corrected.
Guide review. New venue proposals without in-area guide coordinates, new host proposals, merge requests, discovery/import submissions, edits from people without a direct relationship, and locked-venue edits from managers or guides all queue for review. A guide checks the evidence you provided, looks for duplicates, and either approves, requests a follow-up, or rejects with a reason.

The split keeps known owners, hosts, and guides from waiting on routine maintenance, while keeping most new listings, external discovery data, and higher-risk changes behind human review.

What the statuses mean

When you look at your submissions you'll see one of four states:

Pending. A guide hasn't picked it up yet. Most pendings clear within a few days; busier regions take longer.
Approved. Applied to the live listing. The change shows up on the venue, host, or event page and in the activity feed.
Follow-up. The guide needs more info. The comment explains what's missing. Edit and resubmit.
Rejected. The guide can't apply this. Usually a duplicate or something we don't store (private addresses, paid promotions). The reason is in the comment.

You can always see and edit your pending submissions under your contributions.

How we match venues, hosts, and recurring karaoke nights

Three things let the same place show up exactly once:

Venues are matched on name, address, city, and country. If you submit a venue we already have, the form points you at the existing record before you create a duplicate. Submitting again still works (a guide will merge them), but using the match is faster.
Hosts match on name and city. The same KJ working five bars is one host record with five venues linked to it.
Recurring karaoke nights are weekly, biweekly, or monthly schedules attached to a venue. A recurring karaoke night can have an optional host. The events that show up on the map are generated from these schedules, plus any one-off events submitted directly.

The matchers are fuzzy enough to catch common spelling variations ("Molly's Pub" vs "Mollys Pub") but conservative enough not to merge two real places that happen to share a name.

Add karaoke

Add karaoke is the main path for adding karaoke. It first asks what kind of karaoke you're adding — a scheduled hosted night, a self-service lounge, or private rooms — then opens a focused, single-screen form for that type. You pick an existing venue or add a new one, fill in the schedule or room details, and attach an optional source link for reviewers, all in one submission. Good fit for "I know karaoke happens here and want to add it."

There is still a separate new-host form when you only want to add a host. New venues start with karaoke first, so the directory gets the place and its karaoke details together.

Evidence and trust

The add-karaoke form asks two optional things: how you know about this karaoke (you're the host, you talked to the host, you run the venue, you've been there, you saw it posted online, or other) and a supporting link. Both are optional, but they speed up review:

Hosts and venue owners get the most weight. A guide can usually approve a self-attested host submission quickly.
A link to an Instagram, Facebook event, or venue website is the most common evidence and is easy for a guide to verify in seconds.
"I've been there" is enough for low-risk edits. For new venues, expect a guide to cross-check before approving.

If you don't provide any of this, the submission still works. It just takes a guide a little longer to vet.

Add what helps, skip what is private

KaraokeCrowd works because people share what they know. Please add public, useful facts: venue names, schedules, hosts, public links, and notes that help someone decide whether to go.

Don't add private contact details, private addresses, rumors, personal disputes, or promo copy. If something is sensitive or uncertain, explain how you know it in the evidence notes and let a guide review it.

Privacy and attribution

You need to be logged in to submit. This helps with spam control, rate limits, follow-up questions, and your own contribution history.
Public attribution is optional. Approved changes only show your username publicly when your profile is public. If your profile is private, public pages show an anonymous contributor label instead. Guides, directory moderators, and admins can see which account submitted a change while reviewing it, but not your email address.
We never publish your exact location. When you let the site use your location for nearby search, we round to city-level before saving anything. The full coordinate is used in-memory for the current page only.

What we promise

Submissions either auto-apply under the relationship rules above or queue for review and come back with a decision or follow-up request.
When we notice duplicates, we merge them instead of deleting the extra record. The form for adding karaoke checks for likely matches before you submit, but there is no full automatic duplicate-detection system yet, so duplicate reports are helpful.
The directory stays free for contributors and users. No ads, no paywalled listings.

If you hit a case this page doesn't cover, the contribute page has the most up-to-date links, or jump straight to your submissions to see anything in flight.