Events and recurring karaoke nights

How weekly, biweekly, and monthly karaoke nights generate individual events, and what each status tells you.

KaraokeCrowd tracks karaoke in two layers: recurring karaoke nights and individual dated events. Understanding how they connect clears up the biggest source of confusion on the site.

What is a recurring karaoke night?

A recurring karaoke night runs on a regular schedule at a venue: every Tuesday, every other Friday, the first Thursday of each month, and so on. When someone adds a karaoke night through the contribute page, they are creating a recurring karaoke night, not a single event.

Each recurring karaoke night stores the schedule (which day, how often, start time) and a status (Active, Unverified, Paused, Ended). It is not a dated event. It is the template that produces them.

How recurring karaoke nights generate individual events

Active and unverified recurring karaoke nights automatically generate dated events into the future. If a venue runs karaoke every Wednesday at 8 pm, KaraokeCrowd creates a separate event entry for each upcoming Wednesday. These show up on the venue page, the events map, and search results as individual nights you can attend.

This generation happens automatically. Nobody has to create each Wednesday by hand. The system reads the schedule and produces the dates.

Irregular or manually-scheduled karaoke nights

Not every karaoke night runs on a clean rule. Some venues host karaoke "most months, on a Friday, but not always the same one," or simply "when the host feels like it." These nights are marked as irregular (manually-scheduled), and they do not auto-generate dates. That avoids inventing a weekly night that isn't really weekly.

Instead, upcoming dates are added by hand as they're confirmed. The venue owner or manager, the host, local guides whose coverage area includes the venue, and directory moderators can open the Manage events page and add one or several dates at once. This works even for venues nobody has claimed yet, so a local guide can keep an irregular night's calendar accurate. If you know a date but can't add it yourself, open the karaoke night's page and use Suggest date. A guide or moderator reviews it.

Why future events start as "Scheduled" or "Check first" instead of "Verified"

Events generated from an active recurring karaoke night start out as Scheduled when the pattern is reliable, or Check first when the usual schedule can vary. Events generated from an unverified recurring karaoke night start out as Unverified until someone confirms a date. In all three cases, the label means the date comes from a schedule rather than a fresh confirmation for that specific night.

When someone confirms a specific date from a reliable signal — they were there, they asked the host or venue, or the host or venue posted that this date is on — that date moves to Verified, whether it's a past date or a still-upcoming one. The status is per date, not per recurring karaoke night, so a night can have a mix of Verified dates and Scheduled or Check first ones. If the schedule later changes and a Verified future date no longer fits it, that date is automatically cancelled and anyone who RSVP'd is notified, rather than being left stranded.

For a full breakdown of every status label (Verified, Scheduled, Check first, Unverified, Not happening), see Verification statuses.

Marking a date "not happening" vs. ending a recurring karaoke night

These are different actions with different effects:

Mark one event as not happening flags a single date: a holiday, a private booking, the host is sick, or the schedule we have just wasn't right for that date. The recurring karaoke night keeps generating events as normal. Dates marked not happening stay visible so people know the night is off.
Mark several events as not happening flags each affected date. Use this for a known break, like a vacation, holiday closure, renovation, or private booking.
End a recurring karaoke night means the karaoke night is permanently done. No more dates are generated, and past events stay in the history.

If you see an event marked not happening that's actually on, or an active recurring karaoke night that has ended, open the event page and tap Report. That sends a correction or "karaoke ended" report straight from the event itself.

When a recurring karaoke night schedule changes

Sometimes the day, time, or frequency changes. Here is what happens:

Day or time change. If the karaoke night moves from Wednesday to Thursday, or from 8 pm to 9 pm, someone submits an edit. Once approved or auto-approved, future events reflect the new schedule. Past events keep their original dates.
Frequency change. If a weekly night goes biweekly, or a monthly night goes weekly, the edit updates the schedule and new events generate accordingly.
Venue move. If the karaoke night moves to a different venue entirely, that usually means ending the old recurring karaoke night and creating a new one at the new venue.

In all cases, changes go through the contribution process. Eligible venue owner, venue manager, host, or guide edits may apply immediately; everything else waits for review.

How to add a new recurring karaoke night

Open the contribute page.
Search for the venue. If it is not in the directory yet, add the venue details in the same form.
Select "Add a karaoke night" and fill in the schedule: which day, how often (weekly, biweekly, monthly), and start time.
Add any details you know: cover charge, format, host name, and so on.
Submit. After approval or auto-approval, the recurring karaoke night is created and upcoming dates start appearing.

See How contributing works for the full submission and review process.

How to report that a recurring karaoke night has ended or moved

If you know a karaoke night has stopped or moved:

Open the venue page or recurring karaoke night page.
Use the "Suggest an Edit" option on the page.
Describe what changed: the recurring karaoke night ended, moved to a new venue, changed schedule, etc.
Submit. The review team checks it and updates the directory.

You do not need to be the host or the venue owner to report a change. Any singer who notices something is off can submit a correction.

Quick reference

Want to confirm an upcoming event: Open the event page and hit Confirm Event after checking with the host or venue.
A single night isn't happening: Report it on that event's page.
The whole karaoke night ended: Submit an edit marking the recurring karaoke night as Ended.
Schedule changed (new day or time): Submit an edit with the updated schedule.
Karaoke night moved to another venue: Report the old recurring karaoke night as Ended, then add a new recurring karaoke night at the new venue.

Every change goes through the contribution process, with immediate approval only when the relationship rules allow it. See How contributing works for what happens after you submit.