Events and recurring karaoke nights

How weekly, biweekly, and monthly karaoke nights generate individual events, and what each status tells you.

KaraokeCrowd tracks karaoke in two layers: recurring karaoke nights and individual dated events. Understanding how they connect clears up the biggest source of confusion on the site.

What is a recurring karaoke night?

A recurring karaoke night runs on a regular schedule at a venue: every Tuesday, every other Friday, the first Thursday of each month, and so on. When someone adds a karaoke night through the contribute wizard, they are creating a recurring karaoke night, not a single event.

Each recurring karaoke night stores the schedule (which day, how often, start time) and a status (Active, Unverified, Ended). It is not a dated event. It is the template that produces them.

How recurring karaoke nights generate individual events

Active and unverified recurring karaoke nights automatically generate dated events into the future. If a venue runs karaoke every Wednesday at 8 pm, KaraokeCrowd creates a separate event entry for each upcoming Wednesday. These show up on the venue page, the events map, and search results as individual nights you can attend.

This generation happens automatically. Nobody has to create each Wednesday by hand. The system reads the schedule and produces the dates.

Why future events say "Expected" instead of "Confirmed"

Events generated from an active recurring karaoke night start out as Expected. Events generated from an unverified recurring karaoke night start out as Unverified until someone confirms a date. In both cases, the label means the date comes from a schedule rather than a fresh confirmation for that specific night.

Once someone attends the event or checks with the host/venue and confirms it is actually happening, that individual date moves to Confirmed. The status is per date, not per recurring karaoke night. A recurring karaoke night can have a mix of Confirmed past events and Expected future ones.

For a full breakdown of every status label (Confirmed, Expected, Unverified, Cancelled), see Verification statuses.

Cancelling dates vs. ending a recurring karaoke night

These are different actions with different effects:

Cancel one event marks a single date as cancelled (a holiday, a private booking, the host is sick). The recurring karaoke night keeps generating events as normal. Cancelled dates stay visible so people know the night is off.
Cancel several events marks each affected date as cancelled. Use this for a known break, like a vacation, holiday closure, renovation, or private booking.
End a recurring karaoke night means the karaoke night is permanently done. No more dates are generated, and past events stay in the history.

If you see a cancelled event that should not be cancelled, or an active recurring karaoke night that has ended, you can report it through the contribute wizard.

When a recurring karaoke night schedule changes

Sometimes the day, time, or frequency changes. Here is what happens:

Day or time change. If the karaoke night moves from Wednesday to Thursday, or from 8 pm to 9 pm, someone submits an edit. Once approved or auto-approved, future events reflect the new schedule. Past events keep their original dates.
Frequency change. If a weekly night goes biweekly, or a monthly night goes weekly, the edit updates the schedule and new events generate accordingly.
Venue move. If the karaoke night moves to a different venue entirely, that usually means ending the old recurring karaoke night and creating a new one at the new venue.

In all cases, changes go through the contribution flow. Eligible venue owner, venue manager, host, or guide edits may apply immediately; everything else waits for review.

How to add a new recurring karaoke night

Open the contribute wizard.
Search for the venue. If it is not in the directory yet, add the venue details in the same flow.
Select "Add a karaoke night" and fill in the schedule: which day, how often (weekly, biweekly, monthly), and start time.
Add any details you know: cover charge, format, host name, and so on.
Submit. After approval or auto-approval, the recurring karaoke night is created and upcoming dates start appearing.

See How contributing works for the full submission and review process.

How to report that a recurring karaoke night has ended or moved

If you know a karaoke night has stopped or moved:

Open the venue page or recurring karaoke night page.
Use the "Suggest edit" or "Report issue" option.
Describe what changed: the recurring karaoke night ended, moved to a new venue, changed schedule, etc.
Submit. The review team checks it and updates the directory.

You do not need to be the host or the venue owner to report a change. Any singer who notices something is off can submit a correction.

Quick reference

Want to confirm an upcoming event: Open the event page and hit Confirm Event after checking with the host or venue.
A single night is cancelled: Report the cancellation on that event's page.
The whole karaoke night ended: Submit an edit marking the recurring karaoke night as Ended.
Schedule changed (new day or time): Submit an edit with the updated schedule.
Karaoke night moved to another venue: Report the old recurring karaoke night as Ended, then add a new recurring karaoke night at the new venue.

Every change goes through the contribution flow, with immediate approval only when the relationship rules allow it. See How contributing works for what happens after you submit.